Booking A Stall
at Oughtibridge Gala

Thank you for considering Oughtibridge Gala to run your stall. Below is information regarding pricing and terms and conditions, if you are still interested in hiring a pitch at Oughtibridge Gala; a form is located at the bottom of this page for you to apply with.

If you have any questions regarding stall hire, please contact us.

Stall Prices

Oughtibridge Gala have a 2 tier system in place to hire stalls:

 

Tier 1. A 1.8 x 0.7m table, situated within a communal covered gazebo with other stall holders. 2 chairs and 1 table will be provided, this tier has no onsite car parking space. Cost of Stall: £25

Tier 2. A 5mx7m pitch located within the centre of the park in which to set up your own stand. No tables or chairs will be provided. Permission will be granted for one car to be parked withing your designated 5mx7m space. Cost of Stall: £35

The hire charge includes free admission for two people. All others will be expected to pay the normal admission fees.

Terms and Conditions

Please read carefully as you are agreeing to abide by the terms & conditions when booking a stall / table / space at the Gala (Note that this applies equally if someone else is running the stall on your behalf)

  1. Stalls are reserved on a first come, first served basis on receipt of payment.

  2. Stalls may not be occupied before 9.30 am on the day.

  3. All vehicles must be in the park by 10:30 am. All vehicle movements must then cease.

  4. Vehicles may be driven carefully across the park, no faster than 5mph and with hazard lights flashing. This is subject to weather conditions before 10:30am.

  5. ONE vehicle may be parked to the rear of the stall, but in a manner that does not restrict the access / allocated space of other stallholders. Failure to comply will result in your being asked to remove your vehicle from the park. We politely ask you to respect this request to ensure the safety of everybody.

  6. Each stall holder and one assistant will be given free admission to Oughtibridge. All others will be expected to pay the normal admission fees. Free admission is non transferable.

  7. All stalls / tables / spaces will be numbered. Stall holders must occupy only the table, and/or space allocated to them by the Committee.

  8. Stalls must remain open for business until at least 4.00 pm – weather permitting. In the interest of safety, cars will not be allowed to enter or leave the park, without permission from the designated committee member, before the Gala has been declared closed.

  9. Raffles, Tombola's or similar games are not allowed unless specifically authorised by the Committee. If you intend to run any games then you must give the details in the space provided on the return slip and, if permitted, must adhere to what you have described. If you then do something else on the day you may be asked to desist.

  10. Stalls selling food items, drinks and sweets for consumption in the park are not allowed unless specifically authorised by the Committee. This includes giving these items as prizes.

  11. Stall offering face painting and/or temporary tattoo’s (including glitter tattoos) are not allowed. Stalls found to be offering these on the day will be asked to desist.

  12. The selling of the following items are not allowed: Silly String, Fun Snaps. If you are found selling these items, you will be asked to desist and remove said items from sale.

  13. Stallholders are asked to describe what they will be selling on the day. This is to allow the Gala committee to try to avoid similar stalls being adjacent. It is imperative that you supply an accurate description of all goods and activities; if you then do something else on the day you may be asked to desist. The Committee reserves the right to refuse an application to avoid duplication.

  14. Refreshments will be available from approximately 11:00am for stall holders. This is subject to the progress of the pavilion catering

  15. Each pitch and table must be left tidy and litter free. A waste disposal skip will be sited in the park and bags to contain litter will be provided. Failure to comply could mean rejection from future Oughtibridge Gala Events

  16. Admission to the event will only be allowed if fees have been received by the due date.

  17. If you find yourself unable to attend the gala, you must inform the Gala committee as soon as you are able. Refunds will only apply if notice is given 1 calendar month prior to the date of gala and these will incur an administration fee of £10.

Apply for a Stall

What happens next?

Once your completed form is received you will be contacted by email and asked to make payment to confirm your stall booking.

Payments are accepted via bank transfer. You will receive a receipt confirming we have received your payment

Closer to the event, you will be contacted again with details of the event, this will include a map to the event, as well as any site briefings that need to be communicated.